WHO SHOULD REGISTER?
The VAT Act requires that any business which supplies goods or services which are not exempt from VAT in Swaziland should apply for VAT registration. VAT registration is compulsory for businesses whose annual taxable turnover exceeds E500 000.
Any business with reasonable expectations to reach this amount should also apply to register.
National, regional or public institutions (parastatals and municipalities) which make taxable supplies are required to register for VAT even though they do not meet the above mentioned threshold.
Businesses supplying only exempt goods and services are not required to register. However, where a business supplies both exempt and taxable services, that business must register if the total turnover of the taxable supplies meets the annual turnover of E500 000.
Other businesses whose turnover is below the threshold of E500 000 may apply for registration if they meet the registration requirements and the Commissioner General is satisfied that they are fit and proper to be registered.
WHAT ARE THE REGISTRATION REQUIREMENTS?
- A Fixed place of doing business in Swaziland;
- Capacity to keep proper accounting records;
- Capability to submit regular and reliable returns.
Businesses must apply for VAT registration by submission of a TIN registration form.
WHAT ATTACHMENTS SHOULD BE INCLUDED IN THE TIN REGISTRATION FORM?
Where applicable the following should be attached:
- Certified copy of a Certificate of Incorporation (for companies only);
- Certified copy of Form J (for companies only)
- Certified copy of Power of Attorney (where applicable)
- Certified copy of personal identity document (of the Public Officer);
- Certified copy of partnership deed (if the business is a partnership);
- Deed of trust (where applicable);
- Deed of sale (if it is a takeover)
- Constitution (Only for NGOs and welfare organizations)
- Certified copy of Trading License
WHAT IS THE REGISTRATION PROCESS
- Taxpayers can collect the TIN registration form from the nearest SRA office or download it from here.
- Complete and submit the form with all attachments to any SRA office.
- The SRA will review the application and inform the taxpayer of the outcome within 30 days. In some cases this may include inspection.
Once registered a taxpayer shall be given a registration certificate with a Taxpayer Identification Number (TIN) to be quoted in all dealings with the SRA.
WHAT ARE THE OBLIGATIONS OF A VAT REGISTERED BUSINESS?
Once registered taxpayers are expected to comply with the following:
- Display registration certificate in a prominent place on the business premises as proof that the business is authorized to collect VAT;
- Charge VAT on their taxable supplies with effect from their registration date;
- Issue tax invoices for all their supplies;
- Maintain and keep accurate accounting records within the country;
- Submit VAT returns with payments to the SRA periodically (i.e. no later than the due dates):
- Update registration information whenever there is a need to do so.
CAN A BUSINESS CANCEL REGISTRATION?
A business registered for VAT may apply in writing for the cancellation of registration if that business has ceased making taxable supplies or no longer meets the registration threshold.
The Commissioner-General may also cancel the registration of a business if that business:
- no longer has a proper and fixed place of business;
- does not keep proper accounting records
- does not submit regular and reliable tax returns
- is not, in the opinion of the Commissioner-General, a fit and proper person to be registered.